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UK-Basildon: Printed matter and related products.
Section I: Contracting Authority
I.1) Name and addresses
Basildon Borough Council
The Basildon Centre, St Martins Square, Basildon, SS14 1DL, United Kingdom
Tel. +44 1268533333, Email: debbie.white@basildon.gov.uk
Main Address: https://app.panacea-software.com/basildon
NUTS Code: UKH3
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://app.panacea-software.com/basildon
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Dynamic Purchasing System for the Provision of Printing and Creative Services
Reference Number: CP-2018-0136
II.1.2) Main CPV Code:
22000000 - Printed matter and related products.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Basildon Borough Council are seeking to add Providers to the Dynamic Purchasing System (DPS) for use by or on behalf of UK Public Sector Bodies. The documents for this opportunity should be downloaded and uploaded from: https://app.panacea-software.com/basildon.
II.1.5) Estimated total value:
Value excluding VAT: 750,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1

II.2.1) Title: Standard Printing
Lot No: 1
II.2.2) Additional CPV codes:
22120000 - Publications.
22110000 - Printed books.
22140000 - Leaflets.
22150000 - Brochures.
30199740 - Compliment slips.
30199730 - Business cards.
30199230 - Envelopes.

II.2.3) Place of performance:
UKH3 Essex

II.2.4) Description of procurement: This category covers printing of materials including posters, leaflets, booklets or brochures, flyers, stationary and high volume copying.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals: The authority has an option to extend for a further 2 years on a +1 +1 basis
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 1

Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Prospective suppliers are required to download and upload required tender documents from Panacea using this link if you already hold an account with Panacea. https://app.panacea-software.com/basildon
New suppliers to PANACEA should register interest follow this link https://app.panacea-software.com/basildon/RequestUserAccount.aspx
II.2) Description Lot No. 2

II.2.1) Title: Distribution and Mailing
Lot No: 2
II.2.2) Additional CPV codes:
22140000 - Leaflets.
22110000 - Printed books.
22120000 - Publications.

II.2.3) Place of performance:
UKH3 Essex

II.2.4) Description of procurement: This category covers distribution of a residents magazine and other brochures and preparing mailings for delivery by Royal Mail and other delivery providers.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals: The authority has the option to extend for a further 2 years on a +1 +1 basis
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 1

Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Prospective suppliers are required to download and upload required tender documents from Panacea using this link if you already hold an account with Panacea. https://app.panacea-software.com/basildon
New suppliers to PANACEA should register interest follow this link https://app.panacea-software.com/basildon/RequestUserAccount.aspx
II.2) Description Lot No. 3

II.2.1) Title: Large Format, signage and display printing
Lot No: 3
II.2.2) Additional CPV codes:
22140000 - Leaflets.
22120000 - Publications.
34928470 - Signage.
22000000 - Printed matter and related products.

II.2.3) Place of performance:
UKH3 Essex

II.2.4) Description of procurement: This category covers the production of large posters, signage and display boards.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals: The authority has the option to extend for a further 2 years on a +1+1 basis
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 1

Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Prospective suppliers are required to download and upload required tender documents from Panacea using this link if you already hold an account with Panacea. https://app.panacea-software.com/basildon
New suppliers to PANACEA should register interest follow this link https://app.panacea-software.com/basildon/RequestUserAccount.aspx
II.2) Description Lot No. 4

II.2.1) Title: Creative Services Design and Artwork for Print and Digital Media
Lot No: 4
II.2.2) Additional CPV codes:
22000000 - Printed matter and related products.
22100000 - Printed books, brochures and leaflets.

II.2.3) Place of performance:
UKH3 Essex

II.2.4) Description of procurement: This category spans form concept designs, for large campaigns to creative design and simple artwork following a style guide - for print and new media.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals: The authority has the option to extend for a further 2 years on a +1+1 basis
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 1

Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Prospective suppliers are required to download and upload required tender documents from Panacea using this link if you already hold an account with Panacea. https://app.panacea-software.com/basildon
New suppliers to PANACEA should register interest follow this link https://app.panacea-software.com/basildon/RequestUserAccount.aspx
II.2) Description Lot No. 5

II.2.1) Title: Photography
Lot No: 5
II.2.2) Additional CPV codes:
79961100 - Advertising photography services.

II.2.3) Place of performance:
UKH3 Essex

II.2.4) Description of procurement: To undertake relevant photography including but not limited to: Buildings, Landscapes, Events, Portraits/People, Reportage
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals: The Authority has the option to extend for a further 2 years on a +1+1 basis
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 1

Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Prospective suppliers are required to download and upload required tender documents from Panacea using this link if you already hold an account with Panacea. https://app.panacea-software.com/basildon
New suppliers to PANACEA should register interest follow this link https://app.panacea-software.com/basildon/RequestUserAccount.aspx
II.2) Description Lot No. 6

II.2.1) Title: Filming and Animated Films
Lot No: 6
II.2.2) Additional CPV codes:
22000000 - Printed matter and related products.
22500000 - Printing plates or cylinders or other media for use in printing.

II.2.3) Place of performance:
UKH3 Essex

II.2.4) Description of procurement: This category includes, filming and animation services for any given project, including but not limited to: Drone filming, Graphic overlay, 2D/3D animation and vox pop expertise. For any editorial, advertising, technical, promotional or marketing applications, including for use on social media channels.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals: The authority has the option to extend for a further 2 years on a +1+1 basis
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 1

Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Prospective suppliers are required to download and upload required tender documents from Panacea using this link if you already hold an account with Panacea. https://app.panacea-software.com/basildon
New suppliers to PANACEA should register interest follow this link https://app.panacea-software.com/basildon/RequestUserAccount.aspx


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
Not Provided
The procurement involves the setting up of a dynamic purchasing system
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 02/05/2023 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Please note the period of work start and end date is not as displayed, as this is a Dynamic Purchasing System.

As a result, mini-competitions will be run throughout the life cycle of this DPS from May 2019 to May 2023.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=394281016
VI.4) Procedures for review
VI.4.1) Review body:
Basildon District Council
The Basildon Centre, Basildon, SS14 1DL, United Kingdom
Tel. +44 1268533333
VI.4.2) Body responsible for mediation procedures:
Basildon District Council
The Basildon Centre, Basildon, SS14 1DL, United Kingdom
Tel. +44 1268533333
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Basildon Borough Council
The Basildon Centre, Basildon, SS14 1DL, United Kingdom
Tel. +44 1268533333
VI.5) Date Of Dispatch Of This Notice: 03/05/2019

Annex A




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