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UK-Rochford: Grounds maintenance services.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Rochford District Council
The Council Offices, South Street, Rochford, SS4 1BW, United Kingdom
Tel. +44 01268533333, Email: angela.vine@basildon.gov.uk, URL: www.rochford.gov.uk
Contact: Corporate Procurement, Attn: Angela Vine
Electronic Access URL: www.delta-esourcing.com/delta
Electronic Submission URL: www.delta-esourcing.com/delta

Further information can be obtained at: As Above
Specifications and additional documents: ANNEX A.II

Tenders or requests to participate must be sent to: ANNEX A.III


I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
General Public Services

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Grounds and Facilities Maintenance
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 27

Region Codes: UKH3 - Essex
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

II.1.5)Short description of the contract or purchase:
Grounds maintenance services. Grassing services. Hedge trimming. Shrubs. Planting and maintenance services of green areas. Cleaning services. Cemetery maintenance services. Grave-digging work. Rochford District Council (the "Council") wishes to select a supplier(s) to carry out its Grounds and Facilities Maintenance Service.The chosen applicant(s) will be expected to carry out a number of operations, including grass cutting, turfing, hedge maintenance, shrub planting and maintenance, rose planting and maintenance, floral display planting and maintenance, maintenance of sports pitches and cleaning of sports facilities, reinstatement of damaged grass areas, cleaning of toilets, snow clearance, maintaining water courses and water bodies, maintaining of cemeteries and burial grounds, grave digging duties and minor landscape works. Please note that the council cannot guarantee levels of work on any lot to any contractor.

II.1.6)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.

77314100 - Grassing services.

77342000 - Hedge trimming.

03451300 - Shrubs.

77310000 - Planting and maintenance services of green areas.

90910000 - Cleaning services.

98371111 - Cemetery maintenance services.

45112410 - Grave-digging work.


II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No
II.1.8)Lots:
This contract is divided into lots: Yes
If yes, tenders should be submitted for: One or more lots

II.1.9)Information about variants:
Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The Council wishes to select a supplier(s) for its Grounds and Facilities Maintenance requirements under the following lots,
Lot 1 Grounds & Facilities Maintenance (including Lot 2)
Lot 2 Cutting of Urban Grass Verges
Lot 3 Grounds & Facilities Maintenance (excluding Lot 2)
Lot 4 Cleaning of sports paviliions and toilets
Estimated value excluding VAT: 4,700,000
Currency: GBP


II.2.2)Options: No
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 84 (from the award of the contract)

Information About Lots

Lot No: 1
Title: Grounds & Facilities Maintenance Including Cutting of Grasss Verges

1)Short Description:
Grounds Maintenance and facilities services including cutting of grass verges for the district of Rochford Council.

2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.
77314100 - Grassing services.

3)Quantity Or Scope:
Grounds and facilities maintenance including grass cutting, turfing, hedge maintenance, shrub planting and maintenance, rose planting and maintenance, floral display planting and maintenance, maintenance of sports pitches , reinstatement of damaged grass areas, snow clearance, maintaining water courses and water bodies,maintaining of cemeteries and burial grounds, grave digging duties and minor landscape works.
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 2
Title: Cutting of Urban Grass Verges

1)Short Description:
Cutting of Grass Verges within the district of Rochford Council

2)Common Procurement Vocabulary:
77314100 - Grassing services.

3)Quantity Or Scope:
The cutting of grass verges (seasonal operation).
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 3
Title: Grounds and Facilities Maintenance (excluding Lot 2 cutting of grass verges)

1)Short Description:
Grounds and Facilities Maintenance for the district of Rochford Council.

2)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.

3)Quantity Or Scope:
Grounds and facilities maintenance inlcuding turfing, hedge maintenance, shrub planting and maintenance, rose planting and maintenance, floral display planting and maintenance, maintenance of sports pitches, reinstatement of damaged grass areas, snow clearance, maintaining water courses and water bodies,maintaining of cemeteries and burial grounds, grave digging duties and minor landscape works.
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 4
Title: Cleaning of pavilions and toilets.

1)Short Description:
Cleaning of pavilions and toilets within the district of Rochford Council.

2)Common Procurement Vocabulary:
90910000 - Cleaning services.

3)Quantity Or Scope:
Cleaning of toilets, cleaning of sports pavillions.
If known, estimated cost of works excluding VAT: 100,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Pre qualification documents refer

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Prequalification documents refer

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tender documentation refers

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:

Information and formalities necessary for evaluating if requirements are met:
Pre qualification Questionnaire refers

III.2.3)Technical capacity
Technical capacity - means of proof required

Information and formalities necessary for evaluating if requirements are met:
Prequalification and Tender documents refers
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: No
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

Envisaged number of operators: 6

IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: CP-2012-0071
IV.3.2)Previous publication(s) concerning the same contract: Yes
Notice on a buyer profile
Notice number in OJEU: 2012/S 175 - 289001 of 12/09/2012

Other previous publications: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 07/12/2012
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 19/12/2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English



Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: E6378EA38W. Please ensure you follow any instruction provided to you here. Please note the tenderbox will open at 9am on Wednesday 7th November, you will not be able to access the documentation before that date/time.

The deadline for submitting your response(s) is 07/12/2012 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Please note Basildon Borough Council is assisting Rochford District Council with the tender process and will not be entering into a contract for Grounds & Facilities Maintenance services and associated Lots.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO-2012111-PRO-4359315 TKR-2012111-PRO-4359314

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 01/11/2012

ANNEX A

II) Addresses and contact points from which specifications and additional documents can be obtained:
Basildon Borough Council
The Basildon Centre, St Martins Square, Basildon, SS14 1DL, United Kingdom
Tel. +44 01268294492, URL: www.delta-esourcing.com/delta

III) Addresses and contact points to which tenders/requests to participate must be sent:
Basildon Borough Council
St Martins Square, Basildon, SS5 5AQ, United Kingdom
URL: www.delta-esourcing.com/delta


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