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Services Restricted Procedure Notice


Services Restricted Procedure Notice



SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Basildon District Council (Democratic Services - Corporate Procurement), Postal Address: St. Martin's Square, Basildon Centre, Town: Basildon, Telephone: 01268 294339, E-mail: diane.morrison@basildon.gov.uk, Contact Point(s): , For the attention of: , Postal Code: SS14 1DL, Country: UNITED KINGDOM, Fax: 01268 294599, General address of the contracting authority (URL): , Address of the Buyer Profile (URL): ,
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Regional or local authority
If 'other' please specify
I.2.2) Main activity or activities
General Public Services
If 'other' please specify
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-Basildon: Print Contract
II.1.2) Service Category 15.
II.1.2.1) Main place of performance Basildon District Council offices at the Basildon Centre, St. Martins Square, Basildon, Essex SS14 1DL.
NUTS Code UKH3.
II.1.3) The notice involves
II.1.4) Information on framework agreement (if appropriate)

Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The contract is divided into two lots. Tenders are invited for the Lots either singly or in combination. Lot 1 High volume Mono Chrome and low colour printing, short to medium printing runs of four colour printing with variable specifications. Lot 2 High volume, full colour print using web offset or similar process. Print with variable specifications. All design work is currently carried out in house, however, this internal service may require support on an ad hoc basis, therefore the Contractor may be asked to offer a design service.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 78200000-9.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? No
II.1.8) Division into lots Yes
If yes, tenders should be submitted for one or more lots
Lot No
II.1.9) Variants will be accepted
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) Whilst the contract is with Basildon District Council it will be available for use by members of the Procurement Agency for Essex and any other public authority.
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable)
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 36
And / or days
Or: Starting
And/or ending

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable)
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)


III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) Yes
If yes, description of particular conditions Basildon District Council reserves the right not to bind themselves to accept the lowest or any tender, but reserve the right to accept part of any tender as a result of this exercise.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met Suppliers wishing to Express an Interest in this tender, must be completed and submitted electronically by using Select Certify, through BiPs Delta-ets (www.delta-ets.com) by the due date of 16.11.07 @ 12:00hrs. To express your interest in this tender, you will firstly be required to register your company details and thereafter you will be issued with a USERNAME and PASSWORD. If you have already registered with Delta previously, please follow the link shown above and log into Delta-ets, using your existing username and password. Once you have accessed the Supplier Activity Centre, click on the Select Certify tab. Thereafter, click on the main menu and enter into your supplier profile. Please ensure that you complete the profile in full and then submit to the database. Finally please submit your profile again to the following response number R-9645-1565 by 16.11.07 @ 12:00hrs. If you are experiencing any difficulties, then please contact the Delta helpdesk via email, helpdesk@delta-ets.com or call 0845 270 7050 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time
III.2.2) Economic and financial capacity
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 3
and, if appropriate, maximum number 20
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of:
B1) the criteria as stated below:
1) Price. Weighting: 50%.
2) Quality Assurance/Speed of Response. Weighting: 20%.
3) On site presence/Relationship Management. Weighting: 10%.
4) Technical Resources. Weighting: 5%.
5) Equal Opportunities. Weighting: 5%.
6) Environmental Issues. Weighting: 5%.
7) Health & Safety. Weighting: 5%.
In descending order of priority: No.

IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable)
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 16/11/2007
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 26/11/2007
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date 07/01/2008
Time 12:00
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable)
If yes, authorised persons

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) Suppliers wishing to Express an Interest in this tender, must be completed and submitted electronically by using Select Certify, through BiPs Delta-ets (www.delta-ets.com) by the due date of 16.11.07 @ 12:00hrs. To express your interest in this tender, you will firstly be required to register your company details and thereafter you will be issued with a USERNAME and PASSWORD. If you have already registered with Delta previously, please follow the link shown above and log into Delta-ets, using your existing username and password. Once you have accessed the Supplier Activity Centre, click on the Select Certify tab. Thereafter, click on the main menu and enter into your supplier profile. Please ensure that you complete the profile in full and then submit to the database. Finally please submit your profile again to the following response number R-9645-1565 by 16.11.07 @ 12:00hrs. If you are experiencing any difficulties, then please contact the Delta helpdesk via email, helpdesk@delta-ets.com or call 0845 270 7050 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time. he contract may be extended for a further maximum two year period GO reference: GO 07101717/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 17/10/2007


END OF NOTICE

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