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Services Restricted Procedure Notice



SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Basildon District Council, Postal Address: St Martins Square, Town: Basildon, Telephone: 01268- 294492, E-mail: angela.vine@basildon.gov.uk, Contact Point(s): Corporate Procurement, For the attention of: Angela Vine, Postal Code: SS14 1DL, Country: UNITED KINGDOM, Fax: 01268 294451, General address of the contracting authority (URL): www.basildon.gov.uk, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Regional or local authority
If 'other' please specify
I.2.2) Main activity or activities
General Public Services
If 'other' please specify
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? Yes

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-Basildon District Council: Bailiff Collection and Service of Documents
II.1.2) Service Category 27.
II.1.2.1) Main place of performance Essex: For use by Basildon District Council and the areas of those other Local Authorities with which the Council maybe in shared service arrangements with or for which the Council may provide such Revenue and Benefits Services.
NUTS Code UKH3.
II.1.3) The notice involves The establishment of a framework agreement
II.1.4) Information on framework agreement (if appropriate)
Framework agreement with several operators
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged 3
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s) 4
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT 160000
OR range: between
and
Currency GBP
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) Bailiff services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 75242110.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? No
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) In accordance with the Public Contracts Regulations 2006(as amended) and the European Union Public Procurement directives, Basildon District Council invites applications from suitably qualified and experienced contractors to carry out Bailiff Services for the collection of such debts as Council Tax, Non-Domestic Rates, Housing Benefits Overpayments, Sundry Debts and other collections of payments due to the Local Authority. Initial selection of candidates will be via a Pre-Qualification Questionnaire where applicants will be expected to demonstrate their experience, financial and commercial standing and have good quality management systems. Those providers shortlisted must be able to demonstrate commitment to the National Standards for Enforcement Agents and uphold the principles of equalities and diversity legislation. It is the Councils intention that this contract will be available for use by other Local Authorities with which the Council maybe in shared service arrangements with or for which the Council may provide such Revenue and Benefits Services. Companies must quote reference number CP-2009-0038 in all correspondence. INSTRUCTIONS FOR EXPRESSING INTEREST: To register your expression of interest please email angela.vine@basildon.gov.uk before Noon on Tuesday 14th September 2010 PLEASE INCLUDE THE FOLLOWING DETAILS OF YOUR DOCUMENT RECIPIENT- name, designation, company, full postal address, email address, telephone no. and company registration no. This is a two stage Procurement process, details of the evaluation process for selection to INVITATION TO TENDER will be detailed in the Pre qualification Questionnaire. It is the Council's intention to shortlist 6 companies to take forward to the INVITATION TO TENDER STAGE and that one or more suitable contractors will be appointed(three companies maximum)to provide Bailiff Services.
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency GBP
II.2.2) Options (if applicable) No
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 48
And / or days
Or: Starting
And/or ending

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Pre-qualification Document refers
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tender Documents refer
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)

Tender Documents refer
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) Yes
If yes, description of particular conditions As set out in tender documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:

Information and formalities necessary for evaluating if requirements are met Pre-qualification Questionnaire refers. Only certificated Bailiffs will be considered
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Pre-qualification Questionnaire refers
Minimum level(s) of standards possibly required (if applicable) Pre-qualification Questionnaire refers
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Pre-qualification document refers
Minimum level(s) of standards possibly required (if applicable) Pre-qualification document refers
III.2.4) Reserved Contracts (if applicable) No

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators 6
Or Envisaged minimum number
and, if appropriate, maximum number
Objective criteria for choosing the limited number of candidates: Financials 20% Past Experience 25% Capacity 45% Policies 10%
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) CP-2009-0038
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents 14/09/2010
Time: 12:00
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 27/09/2010
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority confirms that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to participate or in assessing the most economically advantageous tender. GO reference: GO 10082025/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 20/08/2010


END OF NOTICE

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